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Finance & reconciliation

Money in, money out, what OTAs still owe: each one in its own place

Payments received are tied to the exact booking. Expenses come with a photo of the receipt. Money an OTA sends back is checked against what it owes: paid in full, partly paid or not received shows up right away. Balances with sales agents and travel agents are calculated from the bookings they sent.

Dòng tiềnThu · Chi · OTA
Thu tiền2.644.817.802 ₫825 giao dịch · Thu tại KS
Chi tiền283.029.774 ₫69 phiếu chi · vận hành và nhân sự
Tiền OTA chuyển về
  • Chờ nhận1900.000 ₫
  • Một phần11.174.500 ₫
  • Vấn đề00 ₫
  • Nhận đủ14.176.000 ₫
Chờ về2 khoản2.074.500 ₫
OTA PayoutĐối soát & ghi nhận tiền OTA chuyển về cho chỗ nghỉ
OTANgày nhậnTổng dự kiếnThực nhậnTrạng thái
AirbnbAirbnbSET-DEMO-117-0111-08-20264.176.000 ₫4.176.000 ₫Đã nhận đủ
AirbnbAirbnbSET-DEMO-117-02900.000 ₫Chưa nhận
AirbnbAirbnbSET-DEMO-117-0312-07-20264.698.000 ₫3.523.500 ₫Nhận một phần

Interface shown in Vietnamese, the language of the Roomrise workspace.

Revenue, cash received and cash still owed are three different numbers

Roomrise keeps these three numbers separate. Merging them is how a month that looks profitable on paper still leaves your account short.

  1. 01Doanh thu ghi nhậnĐêm đã bánĐơn 19077 · 3 đêm2.700.000 ₫
  2. 02Thu tiềnKhách sạn thuPhiếu thu gắn đơn+ 2.700.000 ₫
  3. 03Chi tiền69 phiếu chi kèm chứng từ− 283.029.774 ₫Phiếu chi · vận hành
  4. 04OTA thu hộĐối soát từng đợt tiền vềSET-DEMO-117-03Chưa nhậnNhận một phần
  5. 05Công nợ đối tácCoastal Journeys SaleCần trả 404.749.500 ₫

Numbers from the demo property. Each lane is its own amount, never added into another.

One task at a time, with nothing new to learn

Pick a capability to see the exact screen behind it.

Money in and money out on one screen

Total received with the transaction count, total spent with the voucher count, and a "Pending" line for the money a channel still owes you.

Money in and money out
Both directions of the same period, read side by side instead of on two screens.
Four OTA statuses
Awaiting, partial, issue, received in full: the product's four reconciliation states.
Still to arrive
The number an owner looks for when opening OTA payouts, placed last.
Dòng tiềnThu · Chi · OTA
Thu tiền2.644.817.802 ₫825 giao dịch · Thu tại KS
Chi tiền283.029.774 ₫69 phiếu chi · vận hành và nhân sự
Tiền OTA chuyển về
  • Chờ nhận1900.000 ₫
  • Một phần11.174.500 ₫
  • Vấn đề00 ₫
  • Nhận đủ14.176.000 ₫
Chờ về2 khoản2.074.500 ₫

What it does

Payments received

Every payment is tied to a booking, the person who collected it, the period and the property. Deposits and deposit refunds are kept separate from revenue.

Expenses with a receipt

Log an expense by category, attach a photo of the receipt, and tie it to a property or to a specific booking.

OTA reconciliation

Group channel-collected bookings into a payout batch, record the money that arrives, and each batch shows Received in full, Partly received or Not received.

Partner balances

Room revenue and commission for each sales agent and travel agent. Settle with a receipt from a partner or a payment to one.

Invoice and confirmation PDFs

Print a booking invoice or a booking confirmation as a PDF for any booking, and send it to the guest right away.

Revenue and profit and loss

Recognized revenue, cash actually received and costs sit side by side, because those three numbers are not equal and should not be.

A property owner sits at a wooden table by a window in the morning, pen in hand tracing lines on a stack of paper, a pocket calculator and a cup of tea beside them.

Monday morning

Reconciliation means checking money received against money owed. Roomrise puts those two numbers side by side for you.

Step by step

  1. 01

    Record a payment right on the booking.

    Cash, bank transfer or OTA-collected, each payment gets its own receipt.

  2. 02

    Log an expense with its receipt.

    A photo of the purchase invoice sits right next to the expense.

  3. 03

    Channel money arrives, record it against a batch.

    Checked against the expected total: received in full, partly received or not received.

  4. 04

    Settle with partners at the end of the period.

    Balances come from bookings, not from a notebook.

What Roomrise doesn't do yet

Stated right on the capability page, not buried in an internal document.

  • Roomrise's PDF invoice is a booking document, not a VAT invoice. Roomrise does not yet issue e-invoices to your guests, and it does not replace accounting software.

  • OTA money is recorded once you enter or confirm it. Roomrise does not read bank statements.

Clear answers before you start

The questions we hear most, including what Roomrise doesn't do yet.

How many channels does Roomrise connect to?
Roomrise connects directly to 7 OTAs (Booking.com, Expedia, Airbnb, Agoda, Trip.com, Google Hotels and Traveloka) and to your own direct booking page. 61 other sales channels worldwide connect through the same mechanism. Tell us where you sell and we'll set that channel up.
Do I pay more for using more channels?
No. Pricing doesn't depend on the number of channels. A unit or room sold on several channels still counts once, and the first connection to each OTA is included. You only pay VND 49,000 per extra connection per month when the same property connects to an OTA it already uses, such as a second Agoda account.
Do higher packages cost more?
No. The four packages are four size bands, not four capability tiers. The same price formula applies to all of them, and no part of the product sits behind a higher package. Your monthly fee depends only on the number of active units or rooms.
How do you price several properties?
Each property is priced with the same formula, and the totals are added up. Above 30 units, we prepare a custom quote.
Do prices include VAT, and do you issue invoices?
Prices exclude VAT. VAT invoices are issued in line with Vietnamese regulations. The invoice is issued by ANGIA RESIDENCE COMPANY LIMITED for the software subscription. To be clear: Roomrise does not issue e-invoices to your guests yet, and it does not replace accounting software.
Will AI change my prices on its own?
Not unless you turn it on. By default, AI makes a suggestion and you decide. You set the level of automation step by step.
Is the Roomrise workspace available in English?
Not yet. The workspace, your guest booking page and the emails guests receive are in Vietnamese today, and billing is in VND. Guest messages are the exception: AI Reply drafts answers in the language the guest writes in, with a Vietnamese translation for your team to check before sending.

See Roomrise run on your property.

20 minutes with a person from our team. Tell us how you operate today, and we open the matching screens.

Book a demoSee the AI at work